This post consists of some fantastic time-saving tips to help you and your group get the most out of Microsoft Teams. If you’d want to research greater about what Microsoft Teams is, then check out our Beginners Guide to Microsoft Teams.

From primary person recommendations to more superior functions, as with most of Microsoft’s equipment, there are constantly features you hadn’t realised had been there which could save you time, make you more efficient, or are just amusing and cool. We hope we’ve got protected a terrific few of them for you here.

Tip 1. Meetings with outside or Guest customers

Tip 2. Meeting Scheduling in Teams

Tip three. Guests – The other stuff they could do

Tip 4. Apps and Actions from the Command Box

Tip five. Spruce up your channels with images

Tip 6. Get the maximum out of Chats and Conversations

Tip eight. Navigation Buttons (< >)

Tip 10. Don’t placed all your eggs in ‘General’

Tip 11. How to submit an RSS Feed submit to Microsoft Teams as a card (Using Zapier)

Tip 12. Translation of Teams Messages

Tip thirteen. All your Wikis in one area

Tip 14. Record your Teams conferences

Tip 15. Work on Visio in a Microsoft Teams Tab

Tip 17. Microsoft Immersive Reader for Teams

Tip 18. Something to hide?… Use Background Effects

Tip 19. Use Existing Team as a Template or Create a Team from your existing Office 365 Group

Tip 20. Use Chrome profiles to Manage multiple Teams Login

Tip 21. Secret Teams Developer Menu from the System Tray

Tip 22. Send or Forward an Email right into a Teams Channel

Tip 23. How to change the display order of your Channels.

Tip 24. Get Planner Notifications to your Teams Team

Tip 25. Post a message to more than one Channels at once

Tip 26. Announcement inside a Channel

Tip 27. Share your machine sound in a Team assembly

Tip 28. Whiteboard in Teams Meetings

Tip 29: Broadcasting a Teams Meeting the usage of OBS to Social Platforms

Tip 30. How to apply Breakout rooms in Teams

Tip 31. Using tags in opposition to Team Members to be able to @Mention Groups

Tip 32. How to create a quiz or poll in Microsoft Teams

Tip 33. Don’t get distracted – disable notifications.

Tip 34. Move files simply on your Team

Tip 35. Sync your documents to your computing device.

Tip 36. Drill down into your statistics!

Tip 37. Some Useful LinksIntroduction

Microsoft Teams is now large. We thought that the figures have been astonishing in March 2019, with over 500,000 establishments the use of it, and 13 million energetic each day customers. These figures had been already growing hugely on the start of 2020. However, the Covid-19 pandemic arrived and grew to become all our lives a little the wrong way up, forcing two years’ worth of Digital transformation in 2 months. In March 2020, the Active Daily users had reached a huge forty four million customers; but, it did now not forestall there. The compelled Digital Transformations and Global alternate in operating styles and practices driven that discern to a huge 75 Million daily lively users by using the cease of April 2020. With these figures usually developing, it’s miles turning into one of the most famous chat and collaboration applications obtainable.

However, for lots users, it is able to be overwhelming while first getting started, given the array of capability to be had. The guidelines on this eBook will assist all and sundry from newbie via to the greater advanced person get the most out of Microsoft Teams.

As with maximum of Microsoft’s tools, there are always capabilities you hadn’t realised have been there which could save you time, make you more efficient, or are simply fun and funky. We hope we have included an awesome few of them for you right here.

So, permit’s get commenced!Tip 1. Meetings with external or Guest users

Many humans may have used Skype for business with the aid of including it to conferences directly into the invite in Outlook, a on hand feature. Well, you can try this with Microsoft Teams and quite a whole lot within the equal manner:

Question and Answer from Ingeborg Hawighorst: “What needs to be in location for the ‘New Teams Meeting’ to reveal up in the Outlook ribbon?”. Answer – If you’ve got the Teams Desktop customer set up, Outlook will see an upload-in for Teams, that allows you to robotically be enabled. If you don’t have the computer consumer mounted, you won’t be able to see the ribbon icon.

On the Outlook on-line UI, you could set up a Teams assembly, you simply visit your Calendar and create a ‘New Event,’ and inside the assembly info window, you could choose ‘Teams meeting’ because the location.

As you may see from the screenshot below, in each situations, the meeting invite has the hyperlink to the Teams assembly at the bottom for attendees to click on on whilst the meeting time comes.

So, who can attend these meetings?

Well, every body with an electronic mail cope with can attend, whether or not they have got a Teams account, which is in reality neat. There are some ways users outside and inside your company can take part to your Teams assembly. Here are the 3 main ones:i. Web meeting

Anyone with an e mail and net connection can access the decision thru the browser, surely by way of clicking on the link within the meeting invite after which clicking the ‘Join on the internet alternatively’ button.

While the resulting interface is pretty restrained for the attendee at the internet, you can not percentage a digital camera or display screen but can view other contributors shared screens. It remains a amazing manner to have a convention name in Teams, with out all attendees being in Teams.ii. A person with an email, added as a Guest user

If the person has been delivered as a Guest user in Teams and has get entry to to the Teams utility on their device, then instead of clicking ‘Join on the net alternatively’, they might select ‘Open Microsoft Teams’ choice and get a far richer enjoy of the meeting in Microsoft Teams as a Guest.iii. Anyone with a smartphone

You will have dial-in conference options so human beings can be a part of your meetings in Microsoft Teams from almost any tool, anywhere. You need to have Audio Conferencing, which comes with Office 365 Enterprise E5 subscription or is to be had on a pay-according to-minute basis as an upload-directly to Office 365 E1 or E3 subscription. Where the Audio Conferencing is enabled, users will routinely see the dial-in alternatives for Microsoft Teams conferences which can be created.

Take a study these two weblog posts for a few similarly informationnine Tips for Meeting with Microsoft Teams.9 pointers for having the high-quality on-line meeting revel in with Microsoft TeamsTip 2. Meeting Scheduling in Teams

This one is carefully associated with #1; but, the simple capabilities are continually the high-quality, in my view, so I figured it turned into well worth a separate section.

You can schedule meetings from within Teams. From within a team or channel, you could click on the small camera icon to fulfill now or the usage of the equal icon you may also pick to schedule a assembly as you will in Outlook.

You also can see your Calendar and conferences within groups via clicking the meetings icon on the left-hand panel. When scheduling from inside Teams, you get this window:

It has the option to add the Teams channel, or it will Show the Teams channel you prompted the assembly from. You can use the scheduling assistant as you could in Outlook and the ability to pick the humans you would really like to ask from your business enterprise. Once scheduled, the result is a calendar invite in Outlook with the applicable Teams link in it to click on and join the meeting while the time comes. This diary access may also display in Teams when you click on at the Calendar icon from the Teams left-hand panel.Tip three. Guests – The other stuff they are able to do

The above meeting functionality indicates that there are numerous functions you or your guest can make use of in your Teams, imparting a few awesome approaches of working with human beings outdoor of your enterprise. Well, it doesn’t forestall there. Guests can participate in channels, conversations, chats, and meetings; they can proportion documents in channels, add new channels, and use the Wiki, which gives a few outstanding collaboration possibilities. This Microsoft Documentation web page offers a very good summary of Guest versus Team member abilties.

Note: Guest access is to be had on the desktop, net, iOS, and Android apps.

All a person wishes to be a Guest is an email cope with. Once you have this, adding a visitor may be finished by way of a Team owner and is almost too easy!

Click at the 3 dots ‘…’ subsequent to the crew you need to feature them to, make sure it’s the precise one. As I said above, it is almost too easy, so that you could without difficulty add a person to the wrong team and get into all types of hassle. Then in the window that pops up, simply enter the email and click upload. You can add more than one at a time inside the identical window.

What can a guest do?

This publish from the Microsoft support web page quality describes the different skills of Team Owner, Member, and Guest. Every member of Teams has a position, and every one has special permissions.

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